5 Tips For Productivity

In today's busy world, it is more important than ever to maintain an efficient office. We're pulled in so many different directions, between our families, social lives, technology, and of course our businesses.

As entrepreneurs, it's up to us to keep it all going at once, running like a well-oiled machine. So here are 5 must have tips for a more productive office.

Tip # 1: Use a web-based calendar. If you've got school-age kids, a spouse, run your business, and volunteer in your community, spend time to integrate all of the school/church/temple/soccer team calendars into one. You'll have all of your activities in one place and you'll be able to access the information anywhere you have an internet connection.

Tip # 2: A paper shredder. On or next to your desk. When your mail comes in, take a moment to look at it, to focus. Is it junk? Shred it immediately. Is it something that you tell yourself you'll "read later," but you know you really won't? Shred it immediately. Whenever possible, don't touch any sheet of paper more than once!

Never underestimate the power of a neat office. Keeping paper off your desk and avoiding piles like the plague will keep you from getting buried in worry about what's not getting done. Clear the clutter and clear your mind.

Tip # 3: Set an alarm for the afternoon. My smartphone sounds an alarm every day at a particular time. I call it "inventory." As in, every day at 3:45 I take "inventory" of my day, what I've accomplished, what I've forgotten, and what I must refocus on that needs to get done by close of business.

Tip # 4: Shut it. One of the most effective tools for a productive office is one not many of us really want to use. It's actually an anti-technology tool: The "Close Window" button. Close your Facebook window, your IM window, the AOL and Yahoo and Gmail Windows. Leave them closed. For an hour. Or two. I know, what if you miss something? You won't. Besides, your kids will text you if they need anything.

Tip # 5: Use dedicated email addresses. One for business. One for strictly personal and private (i.e., friends, family). One for shopping and general information. Don't let your emails co-mingle! Nothing good ever comes from that. You might think having them all in one place is more efficient, but it can be quite the opposite. Separate is better.

Got it? Good. Now get back to work.

So what do you think? Give me your comments and feedback below. And, oh, by the way, don't forget to tell a friend if you like what you see! xo

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